Organize your apps into departments. Drag to reorder. Apps assigned to departments will be grouped in the App Hub.
App → Department Assignment
Assign each app to a department, and set its icon and color for the App Hub.
App
Department
Icon
Color
Login Activity
Logins Today
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Logins This Week
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Active Users Today
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Active Users This Week
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📊 Most Used Apps
🌍 Login Locations
🕐 Recent Logins
User
App
Location
IP Address
Time
System Health
Healthy
-
Unhealthy
-
Unknown
-
Avg Response
-
🖥️ App Status
Status
App
URL
Response Time
Last Check
Details
📊 Data Freshness
Track when data was last updated in your apps. Apps can report their data freshness using the API.
App
Data Source
Last Updated
Records
Status
Department Access Grid
Check departments for each user. Default apps are auto-assigned when adding a department. Changes are saved when you click "Save Changes".
HR Visibility
Control which apps are visible in the HR Portal. Toggle off apps you don't want HR staff to see or assign — like Admin Panel or other admin-level tools.
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Staff Directory
What everyone sees in the Workspace Directory. Names, emails and departments come from Users. Add a job title, phone extension, mobile, location and photo here — anything left blank is simply not shown.
Name
Job title
Ext.
Mobile
Department
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Workspace Sidebar
The apps on the left of workspace.markedwards.cloud, in this order. Each person only sees the ones they have access to. Drag to reorder, drag apps in from the right, and click an app to see who has it.
In the sidebar
Other apps
Preview as a person
Change log
Who has access
Directory details
Add User
Make this person a full Admin?
Admin is the most powerful permission in the system. Only give it to people you would trust with every app and every staff record.
An Admin user can:
Sign in to this Admin Panel and change anyone's access, including making other people Admin
Open every app in the Hub, including private apps like People Cockpit, regardless of the app access list
Use the HR Portal (staff, announcements, calendar, knowledge, onboarding) and the Daily Menu
Edit the app registry and HR Visibility settings
If this person only needs HR or menu tools, cancel and tick HR Admin or Menu Admin instead.
Add App
Manage Access
Select which apps this user can access:
Sync from Railway
📖 Admin Panel Quick Guide
👤 Managing Users
Add User: Click "+ Add User". Pick a department and password auto-generates by default (like "Ocean-Tiger5!")
Edit User: Click the blue ✏️ pencil icon
Reset Password: Click the orange 🔑 key icon → new password shown in popup
Manage App Access: Click the 🌐 globe icon → check which apps user can access
Apply Dept Apps: Click the blue 📋 list icon → pushes department default apps to user
Delete User: Click the red 🗑️ trash icon
📱 Managing Apps
Add App: Click "+ Add App" and enter name/URL
API Key: Each app gets a unique API key for authentication
Sync from Railway: Auto-import apps from your Railway project
🔐 Password Info
Passwords are stored securely (hashed) — they cannot be retrieved
Auto-generated passwords use format: Word-Word#!
If a user forgets their password, use the Reset Password button
🏢 Department System
Departments let you define a standard set of apps per team. When you add someone to Sales, they automatically get all the Sales apps.
First-Time Setup (do once)
Go to Departments tab → create your departments (Sales, Design, Production, etc.)
On each department card, click the blue 📋 list icon (Default Apps)
Check the standard apps everyone in that department needs → Save
How Default Apps Work
New users: When you create a user with a department, their default apps are assigned automatically
Existing users: Click the 📋 icon on a user row to push department defaults (adds only, never removes)
Extra apps: You can still add apps beyond the defaults using the 🌐 globe icon per user
Changing departments: Edit the user → change department. Then apply dept apps to sync.
💡 Tip: Department defaults are a baseline — you can always add more apps per individual user. Applying dept apps never removes existing access.
📋 Complete Workflow
There are three ways to add users — all support department + auto app assignment.
🏢 IT/HR Staff Portal
A simplified interface for IT managers and HR to onboard/offboard staff without needing the full admin panel.
✅ Onboarding
Enter name and email
Select department
Click "Onboard Employee"
Copy the generated credentials
Department default apps are assigned automatically.
🚪 Offboarding
Select the employee
Confirm the action
Account deactivated
All app access revoked
Quick offboard is also available from the staff directory table.
Accessing the Portal
From Admin Panel: Click "🏢 IT/HR Portal" button in the Users tab
Direct URL:/staff-portal on your admin domain
Access: Currently requires admin login (same credentials as Admin Panel)
📊 Staff Directory: The portal includes a searchable, filterable table of all employees with department, status, app count, and inline offboard buttons.
Add Department
Bulk Assign Users
Select users to add to this app:
Bulk Add Users by Department
Select existing users to assign to this department and grant them default apps.
Department Default Apps
Select the standard apps that are automatically assigned to users in this department.